AUL Team Duties and Responsibilities
Committee of Team Leaders:
The Committee is comprised of the Lead Person, the Business Administrator, the Principal, and the Team Leaders of each of the following teams, the Executive Team, the Academic Excellence Team, the Finance and Facility Planning Team, and the Human Resource and Recognition Team. The Board President will chair this monthly meeting which is held for the purpose of board meeting agenda setting and cross team collaboration. The consent agenda will be created during this meeting and any potential concerns will be shared will all committees through their Team Leader. Topics which will require an executive session discussion should also be identified at this time in order to properly notify the Board Solicitor and serve Rice Notice when applicable.
The Corporation’s Executive Team shall be composed of the President, Vice President, Corporate Secretary, and the Lead Person. The Board President will be the Executive Team Leader. Additional members of the administration may be invited by the Lead Person to inform specific topics of an agenda. Final deliberation will rest on the 4 (four) member Executive Team. The Trustees on the Committee will work with the Lead Person to create and update short and long term goals, ensure strong board governance, manage risk, engage community, and work on special projects and urgent matters of the Board. This will be achieved through:
A.) Work with the Lead Person to create, update, and monitor the strategic plan while giving regular updates to the Board.
B.) Ensure through the Lead Person that the Board Operations Calendar is updated regularly.
C.) Ensures that the Lead Person Creates and updates an accurate organizational chart.
A.) Lead new member recruitment efforts.
B.) Monitor board composition to ensure a diverse and talented group of trustees is ever present.
C.) Make 10,000 series policy recommendations to the Board.
D.) Encourage board member trainings other than those which are mandated.
E.) Work with the Lead Person and Board Secretary to ensure board member legal compliance.
F.) Organize board retreats and new member training.
G.) Create, update, and administer, at minimum, 1 board wide trustee evaluation per school year.
A.) Ensure that the Lead Person has reviewed or has caused a review of all contracts in order to reduce liability and that any substantial concerns be brought to the Board Solicitor. Contracts for employment and stipends shall be reviewed by the Personnel Team.
B.) Confers with the Lead Person and Board Solicitor upon receipt of legal notices and in the event of a major school crisis.
Attending to urgent matters:
A.)The Executive Team shall have all the power of the Board between the meetings of the Board, just as the Board shall have all the power of the Corporation between the meetings of the Corporation, except that the subordinate body cannot modify any action taken by its superior.
B.) The Executive Team’s authority is also limited to items which are not prohibited on a consent agenda identified in Policy 10205. The Committee may approve a grant application however the majority of the Board is required to accept an awarded grant. The Executive team may not hire, renew, or terminate any employee.
A.) Ensures the Lead Person has a strong marketing plan in place which addresses student recruitment, parental outreach, resource development, and AUL branding and communications.
Academic Excellence Team:
The Committee shall consist of a chair and 2 other trustees and will work with the Lead Person to ensure our students are well equipped with the knowledge and skill set needed to achieve in and contribute to society after completing their academic program at AUL. This will be achieved through:
Charter fidelity and educational program:
A.) Work with the Lead Person to ensure the Charter is followed and implemented where it relates to the academic program.
B.) Ensure the Lead Person incorporates leadership into the learning and culture of AUL.
Use of student data:
A.) Work with the Lead Person to develop periodic reports which assess and monitor student success.
B.) Make data driven recommendations via the Lead Person for improvements to the program and curriculum.
C.) Share that data in a meaningful way with the rest of the Board during board meetings.
D.) Review an administration generated student satisfaction survey.
Monitoring of classroom resources:
A.) Work with the Lead Person to ensure classroom resources meet the needs of our students and staff.
B.) Review text books to be recommended for approval by the Board.
C.) Review how technology is utilized in the educational environment.
Setting expectations in the learning environment:
A.) Work with the Lead Person to develop and review a comprehensive parent and student handbook.
A.) Works with administration to ensure extra-curricular activities support the mission of AUL, represent the school in a positive way, and build upon students’ skill sets in an effort to create well rounded alumni.
Provide professional development opportunities:
A.) Work with the Lead Person to ensure general and targeted professional development opportunities are made available to faculty and other staff.
Finance and Facility Planning Team:
The Committee shall consist of a Chair and two additional Trustees. The Committee shall work with the Lead Person and Business Administrator to develop recommendations which ensure sound and proper use of school funds. Additionally, the Committee will work with the Lead Person and Business Administrator to ensure safe and useful facilities are maintained. This will be achieved through:
Budgeting and reporting:
A.) Work with the Lead Person and Business Administrator to develop an annual budget which meets the needs of our students, is within our funding parameters, and seeks to spend the money in a responsible and transparent way.
B.) Work with the Lead Person to ensure the budget is developed with the cooperation of our stakeholders.
C.) Ensure that budget amendments and transfers are explained to the Board in detail by the Lead Person and Business Administrator.
D.) Ensure through the Lead Person that any potentially major funding or cost fluctuations are brought to the Board’s attention.
E.) Review monthly financial reports for accuracy with the Lead Person and Business Administrator at which time they would explain any substantial deviations from a “standard” monthly report.
F.) Ensure that the monthly Board Secretary’s Report reconciles with the Treasurer’s Report. G.) Ensure the Board is not overdrawn on any account.
H.) Ensure all proper accounting procedures are followed.
A.) Ensure that the Lead Person presents an auditor to the Board for approval on an annual basis in a timely manner.
B.) Meet with the Lead Person, Business Administrator and auditor to go over the draft audit and to seek clarification when needed.
C.) Work with the Lead Person to address any findings in the audit so that a corrective action plan can be drawn up and implemented in a timely manner.
A.) Work with the Lead Person to identify potential grants which present a positive outcome in a cost benefit scenario and meet the needs of AUL.
B.) Ensure the Lead Person complies with all grant reporting requirements.
Receipt of donations:
A.) Review any donations monetary or otherwise to ensure, through the Lead Person and Board Solicitor, that donations comply with all applicable laws, the Charter, our policies and procedures, and these By-laws.
Facility planning, acquisition, construction, safety, and maintenance:
A.) Work with the Lead Person to develop a 5 year facility plan and ensure it is updated on an Annual basis.
B.) Review with The Lead Person and Business Administrator responses for RFPs for an Architect.
C.) Review with the Lead Person and Business Administrator responses to bids and construction proposals and identify with the architect the lowest qualified bidder.
D.) Ensure the Lead Person and Business Administrator can demonstrate that both the budget and cash flow can sustain any proposed work prior to being approved by the Board.
E.) Through the Lead Person, identify potential funding sources and suitable professionals to aid in the securing and budgeting of funding for capital improvements and acquisition or leasing of land and/or buildings for that purpose.
Human Resources and Recognition Team:
The Committee, through the Lead Person, will help to create an inviting work environment and compensation package which will attract high caliber, highly motivated, and caring educators, administrators, and support staff. This will be achieved through:
Attracting and training excellent professionals:
Through the lead person the Team will:
A.) Develop and update AUL’s hiring process, practices, and tools
B.) Ensure an accurate job description is in place for each position.
C.) Ensure that posts for new and or open positions occur both internally and externally.
D.) Observe administration conducted, stakeholder inclusive interviews as needed.
E.) Discuss the Lead Person’s recommendation(s) for hire prior to being presented to the Board for consideration.
F.) Ensure a robust onboarding process to help acclimate new hires to AUL exists.
G.) Will create and maintain an employee compensation package which rewards positive performance in the workplace.
H.) Ensure that the Lead Person utilizes hiring best practices, follows all employment and workplace related laws, and follows employment related board policies.
I.) Ensure that the staff handbook is kept up to date and shared with all employees.
Maintaining excellent professionals:
Through the Lead Person the Team will:
A.) Ensure appropriate general and targeted professional development training to all employees.
B.) Review and administer a staff satisfaction survey.
C.) Identify opportunities for staff recognition.
D.) Ensure employee grievances are addressed by administration prior to being considered by committee and eventually the Board.
E.) Ensure that a reliable set of evaluation tools is developed and utilized when evaluating staff members.